Tenders Administrator (Civil Engineering)

Company Description

Ingérop South Africa is a multi-disciplinary consulting engineering and project management company founded in 1957.

With over 60 years of experience and more than 120 qualified employees, Ingerop South Africa has developed strong capabilities to serve its public and private sector clients in the Group’s four main areas of activity: Buildings, Water & Environment, Energy & Industry, Cities and Mobility.

Ingerop South Africa offers a varied range of services, including consultancy and feasibility studies on any subject relevant to its disciplines, turnkey assistance to project owners, design and construction supervision, as well as commissioning of works on major projects.

 

Job Description

The Tenders Administrator is responsible for the accurate coordination, administration, and submission of civil engineering tenders in compliance with South African public and private sector procurement requirements. The role supports the estimating and management teams to ensure timely, compliant, and competitive tender submissions.

Key Responsibilities

• Identify and monitor tender opportunities on platforms such as:
  • National Treasury eTender Portal
  • CIDB i-Tender
  • Municipal portals and SOE websites (SANRAL, Transnet, Water Boards, etc.)
• Download, register, and distribute tender documents internally
• Maintain tender registers, submission schedules, and compliance checklists
• Coordinate compulsory clarification meetings and site inspections
• Prepare and compile tender submission packs (technical, commercial, and returnable schedules)
• Ensure compliance with South African tender requirements, including:
  • CIDB grading
  • CSD registration
  • B-BBEE certificates / affidavits
  • Tax Clearance (PIN)
  • COID / Workman’s Compensation
  • Municipal clearance certificates
• Liaise with subcontractors and suppliers for pricing and documentation
• Format and quality-check tender documents prior to submission
• Arrange physical or electronic tender submissions
• Maintain records of submitted, awarded, and unsuccessful tenders
• Support post-tender clarifications and contract award processes

Qualifications

Required Qualifications & Experience

• Matric (Grade 12) – essential
• Relevant tertiary qualification in administration, construction management, or similar (advantageous)
• Minimum 3–5 years’ experience in a tender administration role within civil engineering or construction
• Strong understanding of South African procurement legislation and processes
• Experience working with public sector tenders (municipal, provincial, national)

Skills & Competencies

• Excellent organisational and time-management skills
• Strong attention to detail and compliance
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work under pressure and meet strict deadlines
• Professional communication and coordination skills
• Ability to manage multiple tenders simultaneously

Advantageous Experience:

• Experience with SANRAL, municipal infrastructure, water and sanitation, or roads projects
• Familiarity with JBCC, GCC, or NEC contract environments

 

Référence de l'offre : REF877N